The Faculty has a number of rooms suitable for hosting hybrid meetings.
Preventing AI note-taking bots from joining a Teams meeting
Note-taking bots can record virtual meetings and provide summaries in the form of text transcripts and screenshots. People can sign-up to use them or they can be malicious and may provide access to sensitive data outside of the meetings they are used in. Effectively, they become another attendee of the meeting, listen to it and generate transcripts.
It is recommend that all University members prevent AI note-taking bots' access to Teams meetings. This will protect the security of your meetings and any confidential information you may discuss or show on screen.
If you have a Microsoft Copilot or Teams Premium licence, it is fine to use it to take notes of your meeting. Information stays within the University's Microsoft tenancy when you use these services.
The UIS has provided information on how to prevent AI note-taking bots from joining your meetings.
